PB Manual PBManual Budget Implementation Layouts 



Introduction & Definition

Budget layouts are the types of budget entries performed within the PB Module. There are 4 layouts you need to understand outside of the budget development season. The four layouts that a PB End User will care about outside of the budget development season are:
  • 100 - Current Year Legislation
  • 105 - Request Year Long Bill
  • 106 - Request Year Long Bill Capital
  • 110 - Request Year Legislation

Here is a reference image of the 3 main Budget Layouts and their stages. This image will be updated soon; for now, it is extracted from last year's PB Bulletin. If you click on the image, it will open in a new tab for easy saving and/or printing.
https://sites.google.com/a/state.co.us/performancebudgeting/TrainingAndResources/resources/end-user/pb-manual/pbmanual-budget-layouts/Cheat%20Sheet%20Old.png?attredirects=0



100 - Current Year Legislation
                                                                            100_CY_Legislation

Purpose & Usage
This budget layout is used for all bills that have a current year impact. This can include supplemental bills, special bills, or current year add-ons in the Long Bill. 

Stages Summary
300 - Fiscal Note Stage
400 - Appropriation Stage
405 - Review & Approval by Cabinets
450 - Review & Approval by OSPB
575 - Review & Approval by State Controller
900 - Interface into CORE to create BG Docs
950 - Rolls Into Next Budget Cycle
975 - PI'd Bills that were entered into the system

Instructions for Supplemental Bill Tracking
These are the general steps for tracking supplemental bills, or any bills that can impact the current fiscal year.
  1. OSPB will enter and track bills by department in stages 300, 400, 405. 
  2. Once the bill has been sent to the Governor, departments will update the coding, verify the final amounts, and advance to stage 450.
  3. OSPB will review and submit the entries to Core once the bill is signed. 



105 - Request Year Long Bill
                                                                            105_RY_Long_Bill

Purpose & Usage
This budget layout is used to load the final Long Bill operating data into PB and Core. OSPB will be the primary user for this form. 

Stages Summary
300 - Introduced Bill 
400 - Final Act Stage
405, 450 - Review & Approval by OSPB
575 - Review & Approval by State Controller
900 - Interface into CORE to create BG Docs
950 - Rolls Into Next Budget Cycle

Instructions for Request Year Long Bill
These are the general steps for loading the operating portion of the Long Bill.  
  1. OSBP will provide a spreadsheet to departments containing  base and request budget amounts
  2. Departments will update the spreadsheet with final Long Bill amounts and coding. 
  3. OSBP will load the data in this form for transmittal to Core.   


106 - Request Year Long Bill Capital
                                                                            106_RY_Long_Bill_Capital
Purpose & Usage
This form is used to load Long Bill capital items. 

Stages Summary
300 - Fiscal Note Stage
400 - Appropriation Stage
405 - Review & Approval by Cabinets
450 - Review & Approval by OSPB
575 - Review & Approval by State Controller
900 - Interface into CORE to create BG Docs
950 - Rolls Into Next Budget Cycle
975 - PI'd Bills that were entered into the system

Instructions for Request Year Long Bill
These are the general steps for loading the capital portion of the Long Bill.  
  1. OSPB will enter the capital items in the Long Bill by department. 
  2. Departments will update the coding, verify the final amounts, and advance to stage 450.
  3. OSPB will review and submit the entries to Core. 


110 - Request Year Legislation
                                                                            110_RY_Legislation

Purpose & Usage
This budget layout is used for all bills (except the Long Bill) that have request year and further impacts, including appropriations, revenues, and transfers. 

Stages Summary
300 - Fiscal Note Stage
400 - Appropriation Stage
405 - Review & Approval by Cabinets
450 - Review & Approval by OSPB
575 - Review & Approval by State Controller
900 - Interface into CORE to create BG Docs
950 - Rolls Into Next Budget Cycle
975 - PI'd Bills that were entered into the system

Instructions for Request Year (Non-Long Bill) Tracking
These are the general steps for tracking request year legislation
  1. OSPB will enter and track bills by department in stages 300, 400, 405. 
  2. Once the bill has been sent to the Governor, departments will update the coding, verify the final amounts, and advance to stage 450.
  3. OSPB will review and submit the entries to Core once the bill is signed.